Course Cross Enrollment Policy

UNIVERSITY DECISION

UT San Antonio Health Science Center permits students to enroll in courses outside their home school/program, provided that:

1) The student obtains approval from both the home school/program and the receiving school/program by completing the official Cross-Enrollment Form

2) The course start and end dates align with the student's home school/program academic calendar.

PERTINENT INFORMATION

Academic programs are responsible for advising students on which external courses may apply toward their degree requirements. Curriculum committees determine which courses are eligible for cross-enrollment and notify the Office of the University Registrar of approved courses, including any priority enrollment designations.

Transcripts: Courses taken through cross-enrollment will appear on the student's home career transcript. For example, if a nursing student takes a course in the School of Health Professions (SHP) while the student is an active student in the School of Nursing (SON), the SHP course will show on the same transcript as the student’s nursing courses.

Tuition and fees: 

  • Under state statute, students in the D.D.S. and M.D. programs can only be charged a flat, base tuition rate and will not be charged separately for cross-enrolled courses. Semester credit hour-based excludes D.D.S. and M.D. students.
  • Students will be charged tuition and fees (including such fees as the Medical Service fee and Fitness fee) based on their home/billing school/program rate, regardless of which school/program has ownership of the course in question.
  • Course fees will be charged based on the course in question.
  • Students will be charged program fees (such as the education support fee in the School of Health Professions) for their home/billing school/program (if applicable) and may be charged the program fee of the schools/programs of courses in which they are cross-enrolled (if applicable), unless the impacted schools/programs agree to waive that fee.  If a school decides to waive program fees for cross-enrolled students, they are responsible for informing the Office of the Bursar in writing of their intent to waive these fees. Students should refer to the Cost of Attendance table on the Financial Aid Office's website for information about program fee waivers by school/program.
  • Financial aid can only be used for courses counting toward degree program completion. A curriculum committee approving a course for cross-enrollment and/or the signature of an administrator designated by the dean of the student’s home school/program on the Cross-Enrollment Form will serve as proof that the course is considered part of the student’s degree program for purposes of financial aid. It is the responsibility of the schools/departments to verify and certify that a course taken outside a student’s home career will count toward their degree.

Course Rosters: Cross-enrollment courses will be cross-listed in Canvas.  Faculty will maintain separate grade rosters for each course section when issuing grades.

Courses Requiring Approval: Students must obtain approval to enroll in courses outside their home school/program, unless the course is designated as a pre-approved, open-enrollment course within their plan of study.

Curriculum committees identify and publish approved cross-enrollment courses in the catalog.  Students seeking to enroll in courses not designated as open enrollment must follow the approval process outlined below. 

DEFINITION OF TERMS

Cross-enrollment Enrollment in a course offered by a program other than the student's home program. 

Designated administrator/adviser An individual authorized by a program to approve cross-enrollment requests. 

PROCESS

  1. Students complete the Cross-Enrollment Form and request approval from the designated administrator/adviser in their home school/program and the designated administrator/adviser in the receiving school/program.
  2. Student submits the completed Cross-Enrollment Form to the Office of the University Registrar.
  3. The Office of the University Registrar reviews the request to ensure alignment of academic calendars.  If course dates fall outside the student's program schedule, a determination is made in consultation with program administrators. 
  4. Approved students are registered for the course by The Office of the University Registrar.

Students must follow the grading policies of their home school/program.