Alcohol Policy for Student Organizations

The Regents’ Rules and Regulations, Rule 80102, Alcoholic Beverages prohibits the use of alcoholic beverages on property and in buildings and facilities owned or controlled by UT San Antonio Health Science Center. However, the president may waive this prohibition with respect to any event sponsored by the university.

An event is considered university-sponsored when a budgeted office or department organizes the event, invites attendees, and covers event-related expenses, including food and beverages. Events organized by registered faculty, staff or student organizations are not considered university-sponsored unless these criteria are met. 

All applicable state laws regarding alcoholic beverages are strictly enforced on university property.

Request Process

Non-student requests:

Request must be submitted using the Request for Alcoholic Beverages on Campus form. The completed form must be routed through the chair or director of the requesting sponsoring unit to the appropriate Executive Committee member (dean or vice president) at least ten working days prior to the event. The Executive Committee member will review the request and make a recommendation to the president.

Student Organizations:

All student organizations (sponsored and registered) must submit an activity request form to the Office of Student Life for all student organization activities and events. If the event meets the criteria for a university-sponsored event, the organization must coordinate with its sponsoring department to complete and submit the Request for Alcoholic Beverages on Campus form following the same approval process outline above.   

For additional information, refer to Section 8.2.3 “Use of Alcoholic Beverages on Campus”, of the Institutional Handbook of Operating Policies.