Alcohol Policy for Student Organizations

The Regents’ Rules and Regulations, Rule 80102, Alcoholic Beverages prohibits the use of alcoholic beverages on property and in buildings and facilities owned or controlled by The University of Texas Health Science Center at San Antonio. However, the president may waive this prohibition with respect to any event sponsored by the university. An event is considered sponsored if a budgeted office or department of UT Health San Antonio organizes the event, invites attendees, and covers expenses including the purchase of food and beverages. Meetings or events organized and presented by registered faculty, staff or student organizations are not events sponsored by UT Health San Antonio. State law relating to alcoholic beverages will be strictly enforced at all times on property, buildings, and facilities owned or controlled by the UT Health San Antonio.

All non-student requests should be made using the Request for Alcoholic Beverages on Campus form. The form must be completed and submitted through the chair or director of the requesting sponsoring unit to the appropriate Executive Committee member (dean or vice president) at least ten working days prior to the event. The Executive Committee member will review the form and make a recommendation to the president as to whether or not the request should be approved.

All student organizations (sponsored and registered) are required to submit an activity request form to the Office of Student Life for all student organization activities and events. Student organization holding a sponsored event that meets the criteria above must coordinate with its sponsoring department to complete and submit the required Request for Alcoholic Beverages on Campus form. The form must be completed and submitted through the chair or director of the requesting sponsoring unit to the appropriate Executive Committee member (dean or vice president) at least ten working days prior to the event. The Executive Committee member will review the form and make a recommendation to the president as to whether or not the request should be approved. Please see Policy Section 8.2.3 “Use of Alcoholic Beverages on Campus”, of the Institutional Handbook of Operating Policies for a more detailed explanation of the policy.